Project Consultations

Urban Design Consultation

Project Consultation meetings are a free service offered by the Planning and Development Department. During a Project Consultation you can meet with staff to discuss a proposed project, ask questions, and learn more about any regulations or codes that might apply to your project. We may also be able to provide you with tools to meet the requirements or offer design alternatives that meet community standards and achieve your goals.

Project Consultation meetings are required before submitting an application for a phased project (to be submitted in phases) or a development with multiple structures on one development site.

Scheduling a Project Consultation Meeting

Scheduling a Project Consultation meeting can now be done online through eBuild. Simply sign into your eBuild account and look for the Project Consultations button at the upper right hand screen.           

  • Sign into your eBuild account.
  • Choose New Project Consultation
  • Download the project consultation application to your pc. Complete the application.
  • Give your project a description.
  • Upload the completed application.
  • You can now upload meeting materials. It is recommended that you include a list of questions or issues to be discussed at the meeting. Plans, details, and other relevant information sufficient for staff to research and answer the question can also make your meeting more productive.
  • Click on Schedule Meeting.  You will be able to choose an available date and time that works for your project team. 

After your meeting has been scheduled, a meeting coordinator will work with review staff to ensure that you have the right people in the room to answer any questions that you might have.   Your meeting coordinator contact name will be listed on the Active Project Consultations page.

If you need to reschedule or cancel your scheduled meeting, log back into eBuild, go to the Project Consultations page, and find your meeting.  You will have an option to reschedule or cancel. Staff will be notified of any changes that you make to the meeting.

When you arrive for your meeting check in with reception staff who will direct you to the meeting room. You may bring paper copies of your project plans. This allows staff and applicants to carefully review details of the proposed project. If you have questions about what types of materials to bring, please contact us in advance at 541-682-5505 or via email.

Please be aware Project Consultation Applications and materials are public record. Notification of the Project Consultation, including the applicant, project description, and project location are included in a notification process provided to interested parties.


Would you like to be notified of upcoming Project Consultations?

You can sign up to receive weekly notifications of Project Consultations. The meetings are scheduled by applicants and are not public meetings as defined by Oregon Statutes (ORS 192).  However we do send a weekly email with a description of meetings that have been held. You can sign up through Stay Connected on this website.